Privacy Policy for [Your Staffing Company Name]
Last Updated: July 23, 2025
1. Introduction
This Privacy Policy explains how Flexible Pharmacy Services, PLLC (“we,” “us,” or “our”) collects, uses, discloses, and safeguards the information of our business clients, prospective clients, job candidates, employees, and users of our website, www.flexiblerx.com (the “Site”).
Our services involve the collection and use of sensitive personal and professional data. We are committed to protecting this information and being transparent about its use. This policy applies to information we collect through our Site, as well as through other channels related to our staffing and recruitment services.
Please read this privacy policy carefully. By using this Site or our services, you consent to the data practices described in this policy.
2. Information We Collect
We collect different types of information depending on your relationship with us.
a. Information for Candidates and Employees When you apply for a position or register as a candidate, we may collect:
- Contact Information: Name, email address, phone number, and mailing address.
- Professional and Work History: Your resume or CV, employment history, educational background, skills, certifications, and references.
- Eligibility and Identification Data: Social Security Number, driver’s license or passport information, proof of work eligibility (for I-9 verification), and other government-issued identification.
- Payroll and Financial Data: Bank account details for direct deposit and other information required for processing payroll and benefits.
- Background Information: Information obtained through background checks and reference checks, subject to your separate authorization.
b. Information for Business Clients When you engage our services as a client, we may collect:
- Business Contact Information: Name, title, work email, phone number, and office address of your company’s representatives.
- Company Information: Details about your company’s staffing needs and job requirements.
- Billing Information: Data necessary for processing invoices and payments.
c. Information Collected Automatically When any user visits our Site, our servers may automatically collect information such as your IP address, browser type, device type, operating system, and site usage data. We may use cookies and similar technologies to enhance user experience.
3. How We Use Your Information
We use the information we collect for the following primary purposes:
- To Provide Staffing and Recruitment Services: Our core function is to match qualified candidates with job opportunities at our client companies.
- To Manage Employment and Payroll: For candidates we employ, we use information to process payroll, administer benefits, and comply with employment laws.
- To Manage Client Relationships: To fulfill our service agreements with our clients, manage billing, and provide customer support.
- For Communication: To contact candidates about potential job openings and to communicate with clients about their staffing needs.
- For Compliance and Security: To conduct legally required background checks, verify work eligibility, prevent fraud, and comply with all applicable laws and regulations.
4. Disclosure of Your Information
Your information may be shared in the following ways:
- Sharing Candidate Information with Clients: Our business is connecting candidates with employers. As such, we will share candidates’ professional information (such as your resume, work history, and skills) with client companies for consideration for job openings. We will not share highly sensitive data like your Social Security Number or bank account details with clients.
- Third-Party Service Providers: We may share information with vendors who perform services on our behalf, such as payroll processors (e.g., ADP), background check companies, benefits administrators, and providers of our Applicant Tracking System (ATS) or cloud hosting services. These vendors are contractually obligated to protect your data.
- As Required by Law: We may disclose your information where we are legally required to do so in order to comply with a subpoena, court order, or other governmental request.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.
5. Data Retention
We will retain your personal data for as long as your account is active or as needed to provide you with our services. We will also retain data as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements. Candidate profiles may be retained for consideration for future job opportunities unless you request deletion.
6. Security of Your Information
We implement administrative, technical, and physical security measures designed to protect your information from unauthorized access, use, or disclosure. However, please be aware that no security measure is 100% impenetrable, and we cannot guarantee complete security.
7. Your Rights and Choices
You have certain rights regarding the personal information we maintain about you.
- Access and Correction: You may review, update, or correct your information at any time by logging into your account (if applicable) or by contacting us directly. It is your responsibility to keep your professional information, such as your resume, current.
- Deletion: You may request the deletion of your personal information, subject to our legal and contractual retention obligations.
- Opt-Out of Communications: You may opt-out of receiving non-essential marketing or promotional communications from us by using the “unsubscribe” link in an email or contacting us. We may still send you essential, service-related communications regarding your account or employment.
8. Children’s Privacy
Our Site and services are not intended for or directed at children under the age of 16, and we do not knowingly collect personal information from them.
9. Contact Us
If you have questions, comments, or requests regarding this Privacy Policy or your information, please contact us at:
Flexible Pharmacy Services, PLLC 200 Hillcrest Ave, Louisville, KY 40206 info@flexiblerx.com
Disclaimer: This is a template and is not a substitute for legal advice. Given the sensitive nature of data handled by staffing firms (including PII, employment law, and cross-border data transfers), you should have this policy reviewed by a qualified legal professional to ensure it is fully compliant with all applicable laws and regulations (e.g., GDPR, CCPA/CPRA, etc.) for your specific business operations.
